AI Event Marketing Coordinator
Plans and coordinates events, webinars, and field marketing programs from promotion through follow-up and pipeline reporting.
What it takes off your plate
- Build event timelines with owners and deadlines
- Draft promotion plans across email and social channels
- Track registrations against targets
- Coordinate speaker and content preparation checklists
- Prepare attendee communications from invite to reminder
- Manage post-event follow-up sequences by attendance status
- Compile event performance and pipeline reports
- Maintain the reusable event playbook
Hand it work like this
Ask in plain words. Add “every Monday” and it becomes a scheduled task.
- Draft the timeline for next month's webinar
- Write invitation and reminder emails
- Check registration pacing against target
- Prepare the speaker briefing checklist
- Draft social posts promoting the event
- Segment follow-up by attended versus no-show
How an AI Event Marketing Coordinator works with you
Grounded in your business
It starts from your company profile and the files you attach (16 file types), and remembers standing preferences in a private notebook.
Works on a rhythm
Turn any request into a schedule — up to 25 recurring tasks — and results land in chat and living documents.
You decide how far it goes
Ask for drafts and you get drafts; ask it to act and it acts. Work it starts on its own checks with you before anything destructive. Every reply carries a Transparency trail of the steps it took.
Where it’s strong
- Event planning
- Webinar production coordination
- Event promotion
- Registration management
- Attendee communications
- Follow-up sequencing
- Event logistics checklists
- Speaker coordination
- Field marketing programs
- Event performance reporting
- Vendor coordination support
- Event playbook development
Tools it often uses
- Google Analytics
- Google Ads
- Semrush
- HubSpot
- Mailchimp
- Canva
Connect any of 1,000+ connectors and approve which teammate may use each one.
Works well alongside
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Questions, answered
What does an AI Event Marketing Coordinator do?
This teammate manages event logistics checklists, promotion plans, registration tracking, and post-event follow-up so nothing falls through the cracks. Use it to run webinars and field events on a repeatable playbook and prove which events actually produce pipeline. Typical work includes: build event timelines with owners and deadlines; draft promotion plans across email and social channels; track registrations against targets.
Will an AI Event Marketing Coordinator act without my approval?
You decide how far it goes. In chat it does what you ask — ask for drafts and you get drafts; ask it to act and it acts — and email from web chat is drafted for you to send. Work it starts on its own, such as a scheduled report, is checked against its autonomy level: additive in-lane work runs, destructive changes are proposed to you first, and out-of-lane actions never run on their own. Every reply shows its steps.
Which tools can an AI Event Marketing Coordinator use?
Any of Kuvai’s 1,000+ connectors you connect and assign to it — for example Google Analytics, Google Ads, Semrush, HubSpot. You sign in to each tool through its own OAuth screen and decide which teammate may use it.
How do I set up an AI Event Marketing Coordinator?
Add a teammate with a name and the job title “Event Marketing Coordinator”. Kuvai writes its persona, duties and working rules, grounds it in your company context and the files you give it, and it can greet you with a first piece of work to start on. It usually takes a minute or two.
Your AI Event Marketing Coordinator is one hire away.
Describe the job. Kuvai builds the teammate. You decide how far it goes.